System Manager - Categories
Categories are basically predefined filters, using from one up to six different demographic fields. These filters, or categories, can then be used to control typist permissions, job filtering/sequence, and even exporting.
Permissions Example
Typists could be restricted from viewing all available dictation on the server and be limited to only certain categories. These categories could then be very specific, such as only dictation from Mr. Matthews or memos.
Filtering/Sequence Example
Typists using iNet can save time from manually sorting through available dictation by requesting with categories. It could be very specific, such as dictation from Dr. Jones with worktype 12 and department 4, followed by worktype 14 from Dr. Smith. Or it could be as simple as worktype 6 from any author. Granted, such filtering can be done directly in iNet, but by creating them on the server ensures that they are available no matter what computer or office the user is at.
Exporting Example
Perhaps dictation from Dr. Jones and Smith is to be exported to a third-party transcription company. This can easily be done by selecting them as the authors and configuring the export path.
Options
Each category has several options that can be configured.
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Enabled
When checked, this will activate the category.
Name
You can name the Category. This will assist those using iNet as to what each Category does.
Author ID
Check to enable this filter. You must type at least one author ID. If you wish to have multiple IDs, separate them with a comma. Sequential Priority will provide typists using this category with dictation from authors in the order you have them entered. Exclude will remove the authors in the box from this category.
Worktype
Check to enable this filter. You must type at least one worktype. If you wish to have multiple worktypes, separate them with a comma. Sequential Priority will provide typists using this category with dictation with worktype numbers in the order you have them entered. Exclude will remove the worktypes in the box from this category.
Department
Check to enable this filter. You must type at least one department. If you wish to have multiple departments, separate them with a comma. Sequential Priority will provide typists using this category with dictation with department numbers in the order you have them entered. Exclude will remove the departments in the box from this category.
Typist
Check to enable this filter. You must type at least one typist ID. If you wish to have multiple IDs, separate them with a comma. Sequential Priority will provide typists using this category with dictation assigned exclusively (the Exc column) to that typist in the order you have them entered. Exclude will remove the typists in the box from this category.
System ID
Check to enable this filter. You must type at least one system ID. If you wish to have multiple IDs, separate them with a comma. Sequential Priority will provide typists using this category with dictation with system IDs in the order you have them entered. Exclude will remove the system IDs in the box from this category.
Subject
Check to enable this filter. You must type at least one subject. If you wish to have subjects, separate them with a comma. Sequential Priority will provide typists using this category with dictation with subjects in the order you have them entered. Exclude will remove the subjects in the box from this category.
Export
Check the box to export dictations that meet the category's filter criteria. The files will be copied to the destination in the Path field.
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Keep Local Copy In Queue will keep the dictation In Queue after exporting, instead of marking it Completed.
Restore file extensions (wav, mp3) will restore the file's audio extension when exporting, instead of keeping the proprietary Phoenix extension.
Format for Mercury VS Systems (eW2) will change the file's extension to .eW2 when exporting.
Export for Dragon (11k 16bit) will convert the file when exporting to a format that Dragon NaturallySpeaking can import.
Export for Nuance (8k 8bit) will convert the file when exporting to a format that the Nuance system can import.
Making Changes
To save any changes you have made, you must click the Update button. To duplicate a channel, click Copy, go to the category you want to modify, and then click Paste.
The Clear button will remove all configuration for that category.